The Vanguard Artist Advance Sheet

We are looking forward to your show! first You’ll need to sign our advance sheet outlining general information, tech and logistics. Let's all get on the same page and prepare for a successful performance.

Venue House Rules

We prefer to minimize front of house and loud stage noise during the dinner period of 5:00pm and 7:00pm.  If possible, arrange your arrival/load-in/sound check within those parameters.  Typically bands arrive by 3:00pm and complete sound check by 5:00pm.  We have a fully operational restaurant and pub and are unable to conduct sound checks with an empty venue.  Lunch and/or dinner patrons will be in the venue during sound check.  Coordinate with your designated sound engineer in the days leading up to your performance to schedule sound check times and logistics.

THE USE OF THE FOLLOWING PRODUCTION ELEMENTS ARE STRICTLY PROHIBITED:

Smoke/Fog Machines, Confetti, Pyrotechnics/Fire, Balloons.

Repairing property damages caused by the use of the above production elements will be the responsibility of the artist.

contacts


Joe Castellanos, Talent Buyer


Faraji Jackson, Regular Sound Engineer


Jacob Vanko, marketing


The Vanguard

Tech

Please provide the following information upon your booking confirmation or as soon as possible via email or Web link to your sound engineer.  

  1. Up to date graphic stage plot including any guest musicians who might be joining you and opening acts you may have. (Required)

  2. A current and accurate line input/mic input list. (Required)

  3. A monitor routing plot/list/chart outlining what goes in what wedge/in-ear mix.

  4. Any special requests/requirements regarding sound.

Mixer (Midas M32)

  1. If you use an M32 or the Behringer X32 that .SCN scene file is compatible, you can email that to your designated sound engineer to work off as a starting point.

  2. If you self-mix your in-ears, let your engineer know your method for doing that so they can make sure the appropriate connectors/splitter, snake etc are in place to FOH. If you upload the M32-Q IOS/android APP for phone or Ipad, We can provide the log in info to connect to our foldback pages.

Load in

Artists are permitted to load equipment in anytime after the venue opens at 11:30 a.m. The load in entrance for the inside stage is located at the back of the building (east facing side).  There is a ramp leading up to a stage entrance door.  If the door is locked upon arrival, come in the front and a team member will open it.

Parking

One touring or equipment hauling vehicle is permitted to stay parked behind the venue near the load in entrance.  For acts with multiple vehicles, the additional vehicles can temporarily park near the load in entrance for moving gear during load in and load out.  After load in, additional vehicles must be moved to the Randolph Street Parking lot linked below.  If there’s a bus or large vehicle that needs power, please provide the appropriate power connectors and at least 50 feet of cable to get to our receptacles. Please do not block the thru-traffic lane behind the building in the event emergency vehicles need access.  OUR PARKING LOT GATE GETS LOCKED AFTER HOURS.  ANY VEHICLES IN THE LOT AFTER THE CLOSE OF BUSINESS WILL BE LOCKED IN UNTIL WE OPEN THE FOLLOWING DAY.

21 Randolph St Parking HERE

Merchandise

Merchandise is allowed to be sold before, during and after your performance.  The Vanguard Brewpub & Distillery is not entitled to any profits or compensation from the artist's merchandise.

Performance Radius Clause

For Hampton Roads based acts performing a ticketed event

  • The artist or group shall not perform within 10 miles of The Vanguard Brewpub and Distillery 21 days before and 30 days after the date of the performance.

  • The artist or group shall not announce any future performances on any digital platform until after our agreed upon performance is complete.

For Hampton Roads based acts performing a non-ticketed event

  • The artist or group shall not perform within 10 miles of The Vanguard Brewpub and Distillery 15 days before or after the date of the performance.

  • The artist or group shall not announce any future performances on any digital platform until after our agreed upon performance is complete.

For all out of town acts not based in the Hampton Roads area

  • The artist or group shall not perform within 50 miles of The Vanguard Brewpub and Distillery 30 days before and 30 days after the date of the performance.

PROMOTION

Before we can secure your performance date, we request that you provide us with the necessary promotional materials as outlined in our promotion checklist. These materials are vital for us to create effective marketing and ensuring a successful event. Failure to deliver the required promotional materials and adhere to our promotion guidelines may result in the cancellation of your performance. We value your talent and understand the importance of proper promotion, so we urge you to comply with this requirement as soon as possible. The links to the promotion checklist are listed below. Should you have any questions or need further clarification, please don't hesitate to reach out to us. We look forward to receiving your promotional materials and working together to create a successful event.